Policy Change starting September 1, 2021 - Meals


Beginning September 1, 2021, travelers will be reimbursed at the per diem rate set by the federal government for meals.  No receipts will be collected unless required due to grant funding.

Scans or photos of itemized receipts with visible dates will be required for all other travel expenses within 5 business days of return.  Please do not highlight items on receipts.  Use a pen or pencil to circle items instead.  A description of the reimbursement process will be provided to travelers after they send a request to travel to ATECSupport at utdallas.edu.

Some Common Reimbursable Expenses


  • Breakfast, lunch, and dinner, at the daily maximum reimbursement amount for each meal.  Note that meals in lieu of conference meals will not be reimbursed.
  • Lodging
  • Transportation (such as Lyft, Uber, taxis, shuttles, public transit, etc.)
  • Parking
  • Conference registration (registration fees should be paid by the school's OneCard, if possible)
  • Send an email to ATECSupport at utdallas.edu for a complete list.

Some Common Expenses That Are Not Reimbursable

  • Excess baggage charges for personal belongings or additional bags after the first one checked unless it is used for   University equipment. (UTD allows reimbursement of 1 checked bag)
  • Kennel expenses for pets
  • Any personal expense items such as cleaning or laundry
  • Meals prior to departure or meals in lieu of conference meals
  • Purchase of alcohol unless pre-approved
  • Seat selections or upgrades
  • Cell phone charges
  • Personal travel
  • Send an email to ATECSupport at utdallas.edu for a complete list.



Page last modified on Wednesday August 18, 2021 18:20:31 GMT-0000