1. Can my spouse/significant other travel with me?

• Yes, but traveler is responsible for all additional expenses, including but not limited to additional lodging fees

2. Am I able to buy groceries instead of going out to eat?

• Yes, but not if you are lodging with others.

3. May I host a dinner while on travel?

• Only if a pre-approved business justification is provided.  Alcohol must be pre-approved.

4. Can I add personal travel to my business travel?

• Only if pre-approved.
• A price comparison is required and must show cost of actual business travel dates vs. personal travel dates.
  • Traveler is responsible for the price difference.
• UTD will only allow reimbursement/payment of lowest possible airfare, regardless of number of trip legs.

5. Is it ok if I purchase a meal for a fellow traveler and request reimbursement?

• This is not recommended.  It is possible to be reimbursed, but it is at your own risk. ATEC cannot guarantee reimbursement.

6. My trip will begin from another state.  Will this be an issue?

• A flight comparison from DFW to the conference destination is required.
• The traveler is responsible for any additional costs associated with the trip.
• UTD will only allow reimbursement/payment of lowest possible airfare, regardless of number of trip legs.